Table of Documents and Fees

Effective January 1st, 2009

(Updated November 12, 2010)

Please call if you have any questions regarding fees.

There is a $4.00 fee for marginal notations per ORC 317.32(D)

(*See bottom of page for UCC fees and requirements)

Administrator Deed

• Must have name of the Administrator and whom they are the Administrator for.
• Legal description.
• Must be reviewed by the Auditor. Both review and transfer stamp needed.
• Notary and Prepared By.
• Fee~ $28.00 for the 1st two pages + $8.00 each additional page.
• *Can also be titled "Fiduciary Deed".

Addendum

• Must refer to mortgage Volume and Page.
• Notary and Prepared By.
• Fee~$32.00 for the first 2 pages (includes one marginal notation) +$4.00 for each additional marginal notation + $8.00 each additional page.

Affidavit of Forfeiture

• Must have Volume and Page of lease.
• Must have proof of service or proof of publication in newspaper.
• Notary and Prepared By.
• Fee~$32.00 for the first 2 pages (includes one marginal notation) +$4.00 for each additional marginal notation + $8.00 each additional page.

Affidavit of Noncompliance

• Must have Volume and Page of lease.
• Notary and Prepared By.
• Fee~$32.00 for the first 2 pages (includes one marginal notation) +$4.00 for each additional marginal notation + $8.00 each additional page.

Affidavit

• Notice to Commence Suit for a mechanics lien attached to affidavit requirements: Legal description, record owner(s), Volume/Page of lien, proof of service by the Sheriff, notary and prepared by.
• Affidavits that affect ownership may require two stamps from the Auditor. Legal description, record owner(s) name, notary and prepared by. Please check with the Auditor.
• Affidavits that do NOT affect ownership requires: Legal description, notary, prepared by and record owner(s) name.
• Affidavits used as a release (Affidavit of Completion for a Notice of Commencement) does NOT require a legal description but needs the Volume and Page of what is being released, owner(s) name, notary and prepared by.
• Fee ~ $28.00 for the 1st two pages + $8.00 each additional page.

Affidavit of Successor Trustee

• Legal description.
• Must be reviewed by the Auditor. Review stamp only. No transfer stamp needed.
• Must state why trustee is being placed.  Example: resignation, death, or incompetence. If because of death, the death certificate must be attached.  The death certificate does not need to be certified, just a copy.
• Notary and Prepared By.
• Fee ~ $28.00 for the 1st two pages + $8.00 each additional page.

Affidavit of Survivorship

• Must be reviewed by the Auditor. Both review and transfer stamp needed.
• Certified copy of the death certificate.
• Legal description.
• Notary and Prepared By.
• Fee ~ $28.00 for the 1st two pages + $8.00 each additional page.

Affidavit of Trustee

• Legal description.
• Does not need to get reviewed by the Auditor.
• Notary and Prepared By.
• Fee ~ $28.00 for the 1st two pages + $8.00 each additional page.

Amendments to Declarations

• Volume and Page.
• Notary and Prepared By.
• Fee~$32.00 for the first 2 pages (includes one marginal notation) +$4.00 for each additional marginal notation + $8.00 each additional page.

Assignment of Rents

• Legal description.
• Notary and Prepared By.
• Fee~$32.00 for the first 2 pages (includes one marginal notation) +$4.00 for each additional marginal notation + $8.00 each additional page.

Assumption

• Must refer to mortgage Volume and Page.
• Notary and Prepared By.
• Fee~$32.00 for the first 2 pages (includes one marginal notation) +$4.00 for each additional marginal notation + $8.00 each additional page.

Assignment

• Needs volume and page of the mortgage being assigned.
• Does NOT require a legal description.
• Notary and Prepared By.
• Fee~$32.00 for the first 2 pages (includes one marginal notation) +$4.00 for each additional marginal notation + $8.00 each additional page.

Attornment

• Must have mortgage Volume and Page.
• Must have lease Volume and Page.
• Notary and Prepared By.
• Indexed under all names and numbers.
• Fee~$32.00 for the first 2 pages (includes one marginal notation) +$4.00 for each additional marginal notation + $8.00 each additional page.

Bankruptcy

• Can be a certified copy.
• Fee ~ $28.00 for the 1st two pages + $8.00 each additional page.

Bureau of Workers Compensation Liens (CPD)

• Fee ~ no charge.

Bureau of Workers' Compensation Lien Release (CPD)

• Do not send back.  Kept to attach to original lien.
• Fee ~ No charge.

Change of Name

• Must be a Certified Copy from the Secretary of State (similar to a Merger).
• Fee ~ $28.00 for the 1st two pages + $8.00 each additional page.
• *If a Change of Name is attached to an Affidavit we file it as an Affidavit using the same requirements as a normal Affidavit.

Corner Line Agreement

• Legal description.
• Must have the names of the adjacent owners involved.
• Notary and Prepared By.
• Fee ~ $28.00 for the 1st two pages + $8.00 each additional page.

Consolidation

• Notary and Prepared By.
• Fee~$32.00 for the first 2 pages (includes one marginal notation) +$4.00 for each additional marginal notation + $8.00 each additional page.
• *This document refers to a group of separate leases that are being consolidated into one lease. The document usually has the lessors names but can be accepted with just the unit number (example: Miller Unit #3).

Court Release (For Mortgages or Mechanic's Liens)

• Must have Volume and Page of lien being released.
• Must be signed by Clerk of Courts
• Does NOT need a prepared by or a notary.
• Fee~$32.00 for the first 2 pages (includes one marginal notation) +$4.00 for each additional marginal notation + $8.00 each additional page.

Certificate of Transfer

• Legal description.
• Must be reviewed by the Auditor. Both review and transfer stamp needed.
• Fee ~ $28.00 for the 1st two pages + $8.00 each additional page.
• *Comes from Probate Court with a deputy signature, seal and certified stamp OR signed by a deputy in the space under the copy of the judge's signature.

Commissioners Deed

• Legal description.
• Notary and Prepared By.
• Must be reviewed by the Auditor. Both review and transfer stamp needed.
• Fee ~ $28.00 for the 1st two pages + $8.00 each additional page.

Deed

• Legal description.
• Notary and Prepared By.
• Must be reviewed by the Auditor. Both review and transfer stamp needed.
• Fee ~ $28.00 for the 1st two pages + $8.00 each additional page.
• *This covers Warranty Deed, Quit Claim Deed, and Survivorship Deed
• **Affidavit of TOD (Transfer on Death) designation (does not go to the Auditor)

Declaration

• Usually filed with condo plats.
• Filed before condo plats unless asked differently.
• Auditor signs the cover page when filed with a plat.
• Fee ~ $28.00 for the 1st two pages + $8.00 each additional page.

Disclaimer

• Must go to the Auditor first.
• Must have a review stamp and transfer stamp from the Auditor's Office.
• Notary and Prepared By.
• Fee ~ $28.00 for the 1st two pages + $8.00 each additional page.

Executor Deed

• Legal description.
• Notary and Prepared By.
• Must be reviewed by the Auditor. Both review and transfer stamp needed.
• Must have the name of the deceased person and Executor.
• Can be called Executor Deed or Fiduciary Deed.
• Fee ~ $28.00 for the 1st two pages + $8.00 each additional page.

Easement

• Legal description.
• Notary and Prepared By.
• Must be reviewed by Auditor. Only transfer stamp needed.
• Fee ~ $28.00 for the 1st two pages + $8.00 each additional page.

Easement Amendment

• Must have Volume and Page of the original easement.
• Notary and Prepared By.
• May have Auditor's stamp but it is not necessary.

• Fee~$32.00 for the first 2 pages (includes one marginal notation) +$4.00 for each additional marginal notation + $8.00 each additional page.

Encumbrance

• Must have Volume and Page of mortgage.
• Notary and Prepared By.
• Fee~$32.00 for the first 2 pages (includes one marginal notation) +$4.00 for each additional marginal notation + $8.00 each additional page.

Extension

• Must have Volume and Page.
• Notary and Prepared By.
• Usually extending the term of a lease.
• Fee~$32.00 for the first 2 pages (includes one marginal notation) +$4.00 for each additional marginal notation + $8.00 each additional page.

Fiduciary Deed

• See ~ Administrator Deed, Executor Deed, Guardian Deed and/or Trustee Deed.

Guardian Deed (Fiduciary Deed)

• Must go to the Auditor to review and transfer.
• Notary and Prepared By.
• Fee ~ $28.00 for the 1st two pages + $8.00 each additional page.

IRS Liens

• Fee ~ $5.00

IRS Lien Release

• Make sure the release has the file number of the lien it is releasing.
• One release per form.
• Fee ~ $3.00

Judgment

• Must be a certified copy from the court system.
• Requires a legal description if the judgment is being filed to transfer property, is acting as an easement or affects the property.
• The judgment must order the Recorder's office to accept the document unless the judgment is being used to release a lien.
• If the judgment is being used to release a lien it must have the volume and page of the lien it is releasing.
• Does NOT require a prepared by or a notary.
• Fee ~ $28.00 for the 1st two pages + $8.00 each additional page.

Land Contract

• Must be approved by the map room unless the property is a sublot.
• Must have signatures of both vendor and vendee.
• Legal description.
• Notary and Prepared By.
• Fee ~ $28.00 for the 1st two pages + $8.00 each additional page.

Lease

• Notary and Prepared By.
• Fee ~ $28.00 for the 1st two pages + $8.00 each additional page.

Lease Assignment

• Must have Volume and Page of lease or leases.
• Notary and Prepared By.
• Fee~$32.00 for the first 2 pages (includes one marginal notation) +$4.00 for each additional marginal notation + $8.00 each additional page.

Lease Amendment

• Must have Volume and Page of original lease.
• Does NOT require a legal description.
• Fee~$32.00 for the first 2 pages (includes one marginal notation) +$4.00 for each additional marginal notation + $8.00 each additional page.

Lease Release

• Must have Volume and Page of original lease.
• Does NOT require a legal description.
• Fee~$32.00 for the first 2 pages (includes one marginal notation) +$4.00 for each additional marginal notation + $8.00 each additional page.

Lien

• Notary and Prepared By.
• Covers any type of lien other than a Mechanic Lien. Example: Homeowners Association Lien.
• Homeowners Association Liens do NOT require a legal description.
• Liens against a public entity (such as the Commissioners) are usually titled lien rather than Mechanic Liens.
• For liens placed for work done on a portion of the road no legal description is required other than the Township and where the work is being done.
• Fee ~ $28.00 for the 1st two pages + $8.00 each additional page.

Lien Release

• Used for any release besides a Mechanic's Lien Release.
• Must have the Volume and Page of the original lien.
• Does NOT require a legal description.
• Notary and Prepared By.
• Fee~$32.00 for the first 2 pages (includes one marginal notation) +$4.00 for each additional marginal notation + $8.00 each additional page.

Living Will

• Must be either notarized or witnessed (both is not necessary).
• Fee ~ $28.00 for one or two pages, $36.00 for three pages and $40.00 for four or more pages

Health Care Power of Attorney

• A Health Care Power of Attorney may be attached as part of the Living Will to cut costs and is just recorded as a Living Will.
• Must have 2 witnesses OR a notary (both is not necessary).
• Fee ~ $28.00 for the 1st two pages + $8.00 each additional page.

Loan Limit

• Must have Volume and Page of mortgage.
• Notary and Prepared By.
• Fee~$32.00 for the first 2 pages (includes one marginal notation) +$4.00 for each additional marginal notation + $8.00 each additional page.

Mechanic's Lien

• Must have the proper form labeled "Mechanic's Lien". We do NOT accept "Claim of Lien".
• Must have property owners name.
• Legal description.
• Notary and Prepared By.
• Fee ~ $28.00 for the 1st two pages + $8.00 each additional page.

Mechanic's Lien Release

• Must have Volume and Page of original lien.
• Notary and Prepared By.
• Legal description is NOT required.
• Fee~$32.00 for the first 2 pages (includes one marginal notation) +$4.00 for each additional marginal notation + $8.00 each additional page.

Merger

• Must be certified copy from the Secretary of State.
• Fee ~ $28.00 for the 1st two pages + $8.00 each additional page.

Modification

• Must have mortgage Volume and Page number.
• Notary and Prepared By.
• Legal description is NOT required.
• Fee~$32.00 for the first 2 pages (includes one marginal notation) +$4.00 for each additional marginal notation + $8.00 each additional page.

Mortgage

• Legal description.
• Notary and Prepared By.
• Fee ~ $28.00 for the 1st two pages + $8.00 each additional page.

Mortgage Release (By separate form)

• Must have mortgage Volume and Page number.
• Notary and Prepared By.
• Legal description is NOT required.
• Fee~$32.00 for the first 2 pages (includes one marginal notation) +$4.00 for each additional marginal notation + $8.00 each additional page.

Mortgage Release (On original Mortgage)

• Must be signed and dated by Lender.
• Fee~$32.00 for the first 2 pages (includes one marginal notation) +$4.00 for each additional marginal notation + $8.00 each additional page.

Notice of Commencement

• Must have property owners name.
• Must have ONE contractors name.
• Legal description.
• Notary and Prepared By.
• Fee ~ $28.00 for the 1st two pages + $8.00 each additional page.

OBES Lien (Ohio Department of Job and Family Services)

• Does NOT need a notary or a prepared by.
• Fee ~ No charge.

OBES Release (Ohio Department of Job and Family Services)

• Must refer to Volume and Page number of original Lien.
• Original is mailed back.
• Does NOT need a notary or a prepared by.
• Fee ~ $4.00.

OBES Continuation (Ohio Department of Job and Family Services)

• Must refer to Volume and Page number of original Lien.
• Original is kept in the file drawer.
• Does NOT need a notary or a prepared by.
• >Fee ~ No charge.

Option to Purchase

• Legal description.
• Notary and Prepared By.
• Fee ~ $28.00 for the 1st two pages + $8.00 each additional page.

Partial Mortgage Release

• Legal description.
• Must have the Volume and Page of the mortgage.
• Notary and Prepared By.
• Fee~$32.00 for the first 2 pages (includes one marginal notation) +$4.00 for each additional marginal notation + $8.00 each additional page.

Plats

• Must be reviewed and signed by Auditor.
• Fee ~ $40.00 per page.

Power of Attorney

• Notary and Prepared By.
• Fee ~ $28.00 for the 1st two pages + $8.00 each additional page.

Revocation of Power of Attorney

• Must have Volume and Page of recorded power of attorney.
• Notary and Prepared By.
• Fee~$32.00 for the first 2 pages (includes one marginal notation) +$4.00 for each additional marginal notation + $8.00 each additional page.

Right of Way

• Legal description.
• Notary and Prepared By.
• Must be reviewed by Auditor. Only transfer stamp needed.
• Fee ~ $28.00 for the 1st two pages + $8.00 each additional page.

Ratification

• Must have one or more lease Volume and Page number.
• Legal description is NOT required.
• Notary and Prepared By.
• Fee~$32.00 for the first 2 pages (includes one marginal notation) +$4.00 for each additional marginal notation + $8.00 each additional page.

Release

• Must have Volume and Page of the document being released.
• Legal description is NOT required.
• Fee~$32.00 for the first 2 pages (includes one marginal notation) +$4.00 for each additional marginal notation + $8.00 each additional page.

Restrictions

• Does NOT need to go to the Auditor.
• Legal description.
• Notary and Prepared By.
• Fee ~ $28.00 for the 1st two pages + $8.00 each additional page.

Sheriff's Deed

• Legal description.
• Must be reviewed by the Auditor. Both review and transfer stamp needed./li>
• Notary and Prepared By.
• Fee ~ $28.00 for the 1st two pages + $8.00 each additional page.

Soldier's Discharge

• Copied immediately and original returned to customer.
• Fee ~ No charge.

Subordination

• Requires two Volume and Page numbers.
• Legal description is NOT required.
• Notary and Prepared By.
• Fee~$32.00 for the first 2 pages (includes one marginal notation) +$4.00 for each additional marginal notation + $8.00 each additional page.

Supplement

• Must have Volume and Page of mortgage.
• Notary and Prepared By.
• Fee~$32.00 for the first 2 pages (includes one marginal notation) +$4.00 for each additional marginal notation + $8.00 each additional page.

Timber Contract

• Legal description.
• Notary and Prepared By.
• Fee ~ $28.00 for the 1st two pages + $8.00 each additional page.

Treasury Release

• Does NOT need a prepared by or notary.
• Must refer to the lien Volume and Page number.
• Fee ~ $4.00.

Trust

• Terms ~ Settlor and Trustee must be on the document.
• No legal description is required.
• Notary and Prepared By.
• Fee ~ $28.00 for the 1st two pages + $8.00 each additional page.

Trustee Deed

• Must be reviewed by the Auditor. Both review and transfer stamp needed.
• Notary and Prepared By.
• Fee ~ $28.00 for the 1st two pages + $8.00 each additional page.
• * Can also be titled "Fiduciary Deed".

*UCC Filings - see details below

Vacated Sublot

• Form filled out by the Auditor's Office.
• Does NOT need a prepared by or notary.
• Auditor's signature is usually signed by a deputy Auditor and initialed.
• Must have the sublot number(s) that are being vacated, subdivision name and Volume and Page of the plat.
• Fee ~ $2.00 per sublot.

Waiver of Priority

• Requires two Volume and Page numbers.  One for the older mortgage and one for the new mortgage
• Legal description is NOT required.
• Notary and Prepared By.
• Fee~$32.00 for the first 2 pages (includes one marginal notation) +$4.00 for each additional marginal notation + $8.00 each additional page.

Zoning Amendments

• Fee ~ Flat $20.00.

Zoning Resolutions

• Fee ~ Flat $50.00.

*UCC RECORDING REQUIREMENTS AND FEES

UCCs must contain legal descriptions

UCC Search
Fee ~ $20.00
Copy Fee ~ $2.00 per page

UCC Filling
Fee ~ $12.00 + $4.00 for each name indexed
Requirements ~ Must be attached to Real Estate. Must have 2 copies.

UCC Termination
Fee ~ Fixture filing ~ $12.00 + $4.00 each name indexed.
Fee ~ Non-fixture filing ~ $12.00

UCC Continuation
Fee ~ $12.00 + $4.00 each name indexed.

UCC Amendment
Fee ~ $12.00 + $4.00 each named indexed.
The UCC Amendment must have the original UCC number.

UCC Assignment
Fee ~ $12.00 + $4.00 each named indexed.
The UCC Assignment must have the original UCC number.

UCC Partial Release
Fee ~ $12.00 + $4.00 each named indexed.
The UCC Partial Release must have the original UCC number.

Updated November 15, 2010