• Title
  • Sharon C. Gingerich

Document Types and Fees

Please note we will no longer accept documents for recording after 4:15 p.m. beginning January 1, 2014.

Make checks payable to "Geauga County Recorder".

Please call if you have any questions regarding fees.

There is a $4.00 fee for marginal notations per ORC 317.32(D).

Current Fees Effective October 17, 2019

Administrator Deed

  • Must have name of the Administrator and whom they are the Administrator for.
  • Legal description.
  • Must be reviewed/transferred by the Auditor.
  • Notary and Prepared By.
  • Fee: $34.00 for first 2 pages + $8.00 each additional page.
  • *Can also be titled "Fiduciary Deed".

Addendum

  • Must refer to Mortgage Volume and Page.
  • Notary and Prepared By.
  • Fee: $38.00 for the first 2 pages (includes one marginal notation) + $8.00 each additional page.
  • $4.00 each additional marginal notation.

Affidavit of Forfeiture

  • Must have Volume and Page of lease.
  • Must have proof of service (copy of green card) or proof of publication in newspaper.
  • Notary and Prepared By.
  • Fee: $38.00 for the first 2 pages (includes one marginal notation) + $8.00 each additional page.
  • $4.00 each additional marginal notation.

Affidavit Against Forfeiture

  • Must have Volume and Page of Lease.
  • Must have Volume and Page of lease.
  • Must state or claim that the Lease has been forfeited.
  • Must state or claim that the Lease is in full force and effect.
  • Notary and Prepared By.
  • Fee: $38.00 for the first 2 pages (includes one marginal notation) + $8.00 each additional page.
  • $4.00 each additional marginal notation.

Affidavit of Noncompliance

  • Must have Volume and Page of lease.
  • Notary and Prepared By.
  • Fee: $38.00 for the first 2 pages (includes one marginal notation) + $8.00 each additional page.
  • $4.00 each additional marginal notation.

Affidavit

  • *Notice to Commence Suit for a Mechanics’ Liens attached to affidavit requirements ~ Legal description, record owner(s), Volume/Page of lien, proof of service by the Sheriff, notary and Prepared By.
  • *Affidavits that affect ownership require stamp(s) from the Auditor. Legal description, record owner(s) name, notary and Prepared By. Please check with the Auditor.
  • *Affidavits that do NOT affect ownership require ~ legal description, notary, Prepared By and record owner(s) name.
  • *Affidavits used as a release (Affidavit of Completion for a Notice of Commencement) does NOT require a legal description but need the Volume and Page of what is being released, owner(s) name, notary and Prepared By. $4.00 each additional marginal notation.
  • Fee: $34.00 for first 2 pages + $8.00 each additional page.

Affidavit of Successor Trustee

  • Legal description.
  • Must be reviewed by the Auditor. (Review stamp only)
  • Must state why trustee is being replaced. Example: resignation, death or incompetence.
  • Notary and Prepared By.
  • Fee: $34.00 for first 2 pages + $8.00 each additional page.

Affidavit of Survivorship

  • Must be reviewed/transferred by the Auditor.
  • Certified copy of the death certificate.
  • Legal description.
  • Notary and Prepared By.
  • Fee: $34.00 for first 2 pages + $8.00 each additional page.

Amendments to Declarations

  • Volume and Page.
  • Notary and Prepared By.
  • Fee: $38.00 for first 2 pages (includes one marginal notation) + $8.00 each additional page.
  • $4.00 each additional marginal notation.

Assignment of Rents

  • Volume and Page of Mortgage.
  • Legal description.
  • Notary and Prepared By.
  • Fee: $38.00 for the first 2 pages (includes one marginal notation) + $8.00 each additional page.
  • $4.00 for each additional marginal notation.

Assumption

  • Must refer to Mortgage Volume and Page.
  • Notary and Prepared By.
  • Fee: $38.00 for the first 2 pages (includes one marginal notation) + $8.00 each additional page.
  • $4.00 for each additional marginal notation.

Assignment

  • Needs Volume and Page of the Mortgage being assigned.
  • Does NOT require a legal description.
  • Notary and Prepared By.
  • Fee: $38.00 for the first 2 pages (includes one marginal notation) + $8.00 each additional page.
  • $4.00 for each additional marginal notation.

Attornment

  • Must have Mortgage Volume and Page.
  • Must have Lease Volume and Page.
  • Notary and Prepared By.
  • Fee: $38.00 for the first 2 pages (includes one marginal notation) + $8.00 each additional page.
  • $4.00 for each additional marginal notation.

Bankruptcy

  • Can be a certified copy.
  • Fee: $34.00 for the first 2 pages + $8.00 each additional page.

Bureau of Workers Compensation Liens

  • Fee: No charge.

Bureau of Workers' Compensation Lien Release

  • Fee: No charge.

Certified Copy

  • Fee: $2.00 per page + $1.00 per document for certification.

Certificate of Conversion

  • Must be a Secretary of State’s Certificate or a Certified Copy by the Secretary of State.
  • Fee: $34.00 for first 2 pages + $8.00 each additional page.

Certificate of Transfer

  • Legal description.
  • Must be reviewed/transferred by the Auditor.
  • Fee: $34.00 for first 2 pages + $8.00 each additional page.
  • *Comes from Probate Court with a deputy signature, seal and certified stamp OR signed by a deputy in the space under the copy of the judge’s signature.

Change of Name

  • Must be a Certified Copy from the Secretary of State.
  • Fee: $34.00 for first 2 pages + $8.00 each additional page.
  • *If a Change of Name is attached to an Affidavit we file it as an Affidavit using the same requirements as a normal Affidavit.

Corner Line Agreement

  • Legal description.
  • Must have the names/signatures of the adjacent owners involved.
  • Notary and Prepared By.
  • Fee: $34.00 for first 2 pages + $8.00 each additional page.

Consolidation

  • Must have the Volume and Page numbers of all leases involved.
  • Notary and Prepared By.
  • Fee: $38.00 for the first 2 pages (includes one marginal notation) + $8.00 each additional page.
  • $4.00 for each additional marginal notation.

Commissioners Deed

  • Legal description.
  • Notary and Prepared By.
  • Must be reviewed/transferred by the Auditor.
  • Fee: $34.00 for first 2 pages + $8.00 each additional page.

Court Release (For Mortgages or Mechanic's Liens)

  • Must have Volume and Page of lien being released.
  • Must be signed by Clerk of Courts
  • Does NOT need a Prepared By or a notary.
  • Fee: $38.00 for the first 2 pages (includes one marginal notation) + $8.00 each additional page.
  • $4.00 for each additional marginal notation.

Deed

  • Legal description.
  • Notary and Prepared By.
  • Must be reviewed/transferred by the Auditor.
  • Fee: $34.00 for the first 2 pages + $8.00 each additional page.
  • *This covers Warranty Deed, Quit Claim Deed, Survivorship Deed, Administrator Deed, Fiduciary Deed, Commissioners Deed, Trustee Deed, Executor Deed, and Guardian Deed.

Declaration

  • Usually filed with condo plats.
  • Auditor signs the cover page when filed with a mylar plat.
  • Fee: $34.00 for the first 2 pages + $8.00 each additional page.

Disclaimer

  • Must go to the Auditor first.
  • Must have a review stamp and transfer stamp.
  • Notary and Prepared By.
  • Fee: $34.00 for the first 2 pages + $8.00 each additional page.

Executor Deed

  • Legal description.
  • Notary and Prepared By.
  • Must be reviewed/transferred by the Auditor.
  • Must have the name of the deceased person and Executor.
  • Can be called Executor Deed or Fiduciary Deed.
  • Fee: $34.00 for the first 2 pages + $8.00 each additional page.

Easement

  • Legal description.
  • Notary and Prepared By.
  • Must be reviewed by Auditor. Only transfer stamp needed.
  • Fee: $34.00 for the first 2 pages + $8.00 each additional page.

Easement Amendment

  • Must have Volume and Page of the original Easement.
  • Notary and Prepared By.
  • May have Auditor's stamp but it is not necessary.
  • Fee: $38.00 for the first 2 pages (includes one marginal notation) + $8.00 each additional page.
  • $4.00 for each additional marginal notation.

Encumbrance

  • Must have Volume and Page of Mortgage.
  • Notary and Prepared By.
  • Fee: $38.00 for the first 2 pages (includes one marginal notation) + $8.00 each additional page.
  • $4.00 for each additional marginal notation.

Environmental Covenants

  • Legal description.
  • Notary and Prepared By.
  • Fee: $34.00 for the first 2 pages + $8.00 each additional page.

Extension

  • Must have Volume and Page of Lease.
  • Notary and Prepared By.
  • Fee: $38.00 for the first 2 pages (includes one marginal notation) + $8.00 each additional page.
  • $4.00 for each additional marginal notation.

Fiduciary Deed

  • Legal description.
  • Notary and Prepared By.
  • Must be reviewed/transferred by the Auditor.
  • Fee: $34.00 for first 2 pages + $8.00 each additional page.
  • *This covers Warranty Deed, Quit Claim Deed, Survivorship Deed, Administrator Deed, Fiduciary Deed, Commissioners Deed, Trustee Deed, Executor Deed, and Guardian Deed.

Guardian Deed (Fiduciary Deed)

  • Must be reviewed/transferred by Auditor.
  • Notary and Prepared By.
  • Fee: $34.00 for the first 2 pages + $8.00 each additional page.

Health Care Power of Attorney

  • Must have 2 witnesses OR a notary (both is not necessary).
  • Fee: $28.00 for one or two pages, $36.00 for three pages and $40.00 for four or more pages.

IRS Liens

  • Fee: $5.00 per Lien

IRS Lien Release

  • One release per form.
  • Must have lien number/volume and page or original lien.
  • Fee: $3.00 per Release

Judgment

  • Must be a certified copy from the court system.
  • Requires a legal description if the Judgment is being filed to transfer property, is acting as an easement, or affects the property.
  • The Judgment must order the Recorder’s office to record the document.
  • If the Judgment is being used to release a lien it must have the Volume and Page of the lien it is releasing.
  • Does NOT require a Prepared By or a notary.
  • Fee: $34.00 for the first 2 pages + $8.00 each additional page.

Land Contract

  • Must be approved by the map room unless the property is a sublot.
  • Must have signatures of both vendor and vendee.
  • Legal description.
  • Notary and Prepared By.
  • Fee: $34.00 for the first 2 pages + $8.00 each additional page.

Lease

  • *Leasing a portion of a building ~ complete legal description not necessary but needs Township.
  • *Oil & Gas Lease ~ Legal description (can be abbreviated ~ Township, Lots, Tract, Section and Acres).
  • Property Owner(s) name.
  • Notary and Prepared By.
  • Fee: $34.00 for the first 2 pages + $8.00 each additional page.

Lease Assignment

  • Must have Volume and Page of lease or leases.
  • No legal is required.
  • Notary and Prepared By.
  • Fee: $38.00 for the first 2 pages (includes one marginal notation) + $8.00 each additional page.
  • $4.00 for each additional marginal notation.

Lease Amendment

  • Must have Volume and Page of Lease.
  • Does NOT require a legal description.
  • Fee: $38.00 for the first 2 pages (includes one marginal notation) + $8.00 each additional page.
  • $4.00 for each additional marginal notation.

Lease Release

  • Must have Volume and Page of Lease.
  • Does NOT require a legal description.
  • Fee: $38.00 for the first 2 pages (includes one marginal notation) + $8.00 each additional page.
  • $4.00 for each additional marginal notation.

Lien

  • Notary and Prepared By.
  • Covers any type of lien other than a Mechanics’ Lien. Example: Homeowners Association Lien.
  • Homeowners Association Liens do NOT require a legal description. Parcel number required.
  • Liens against a public entity (such as the Commissioners) are usually titled lien rather than Mechanics’ Liens.
  • For liens placed for work done on a portion of the road no legal description is required other than the Township and where the work is being done.
  • Fee: $34.00 for the first 2 pages + $8.00 each additional page.

Lien Release

  • Used for any release besides a Mechanic's Lien Release.
  • Must have the Volume and Page of the original lien.
  • Does NOT require a legal description.
  • Notary and Prepared By.
  • Fee: $38.00 for the first 2 pages (includes one marginal notation) + $8.00 each additional page.
  • $4.00 for each additional marginal notation.

Living Will

  • Must be either notarized or witnessed (both is not necessary).
  • Fee: $28.00 for one or two pages, $36.00 for three pages and $40.00 for four or more pages.

Loan Limit

  • Must have Volume and Page of Mortgage.
  • Notary and Prepared By.
  • Fee: $38.00 for the first 2 pages (includes one marginal notation) + $8.00 each additional page.
  • $4.00 for each additional marginal notation.

Mechanics' Lien

  • Must have the proper form labeled “Mechanics’ Lien”. We do NOT accept “Claim of Lien”.
  • Must have property owner(s) name.
  • Legal description.
  • Notary and Prepared By.
  • Fee: $34.00 for the first 2 pages + $8.00 each additional page.

Mechanic's Lien Release

  • Must state that the document is a Mechanics’ Lien Release.
  • Must have Volume and Page of original lien.
  • Notary and Prepared By.
  • Legal description is NOT required.
  • Fee: $38.00 if done on original lien. $38.00 for first 2 pages (includes one marginal notation) + $8.00 each additional page if done on separate form.
  • $4.00 each additional marginal notation.

Merger

  • Must be certified copy from the Secretary of State.
  • Fee: $34.00 for the first 2 pages + $8.00 each additional page.

Medicaid Recovery Lien

  • Must be signed and notarized.
  • Fee: No Charge

Medicaid Recovery Lien Release

  • Must be signed and notarized.
  • Fee: No Charge

Modification

  • Must have Mortgage Volume and Page number.
  • Notary and Prepared By.
  • Legal description is NOT required.
  • Fee: $38.00 for the first 2 pages (includes one marginal notation) + $8.00 each additional page.
  • $4.00 for each additional marginal notation.

Mortgage

  • Legal description.
  • Notary and Prepared By.
  • Fee: $34.00 for the first 2 + $8.00 each additional page.

Master Mortgage

  • Does NOT require a notary.
  • Fee: $34.00 for first 2 pages + $8.00 each additional page.

Mortgage Release (By separate form)

  • Must have Mortgage Volume and Page number.
  • Notary and Prepared By.
  • Legal description is NOT required.
  • Fee: $38.00 for the first 2 pages (includes one marginal notation) + $8.00 each additional page.
  • $4.00 for each additional marginal notation.

Mortgage Release (On original Mortgage)

  • Must be signed and dated by Lender.
  • Fee: $38.00.

Notice of Commencement

  • Must have property owner(s) name.
  • Must have ONE contractor's name.
  • Legal description.
  • Notary and Prepared By.
  • Fee: $34.00 for first 2 pages + $8.00 each additional page.

Notice of Personal Property Transfer~

  • Must contain a Transferor, Transferee and item being transferred.
  • Notary and Prepared by.
  • NPPTs transferring property must first be recorded as a deed. If recording as a deed they must have a second original to record as an NPPT.
  • Fee: $28.00 for the first 2 pages + $8 each additional page.
  • $4.00 each for any marginal reference.

OBES Lien (Job & Family Services)

  • Does NOT need a notary or a Prepared By.
  • Fee: No charge.

OBES Release (Job & Family Services)

  • Must refer to Volume and Page number of original Lien.
  • Does NOT need a notary or a prepared by.
  • Fee: $4.00.

OBES Continuation/Renewal (Job & Family Services)

  • Must refer to Volume and Page number of original Lien.
  • Does NOT need a notary or a Prepared By.
  • Fee: No charge.

Option to Purchase

  • Legal description.
  • Notary and Prepared By.
  • Fee: $34.00 for the first 2 pages + $8.00 each additional page.

Power of Attorney

  • Notary and Prepared By.
  • Fee: $34.00 for the first 2 pages + $8.00 each additional page.

Partial Mortgage Release

  • Legal description.
  • Must have the Volume and Page of the mortgage.
  • Notary and Prepared By.
  • Fee: $38.00 for the first 2 pages (includes one marginal notation) + $8.00 each additional page.
  • $4.00 for each additional marginal notation.

Plats

  • Must be reviewed and signed by Auditor.
  • Must be mylar
  • Must be 24” x 36”
  • Fee: $40.00 per page.

Revocation of Power of Attorney

  • Must have Volume and Page of recorded Power of Attorney.
  • Notary and Prepared By.
  • Fee: $38.00 for the first 2 pages (includes one marginal notation) + $8.00 each additional page.
  • $4.00 for each additional marginal notation.

Right of Way

  • Legal description.
  • Notary and Prepared By.
  • Must be reviewed by Auditor. Only transfer stamp needed.
  • Fee: $34.00 for the first 2 pages + $8.00 each additional page.

Ratification

  • Must have one or more lease Volume and Page number.
  • Legal description is NOT required.
  • Notary and Prepared By.
  • Fee: $38.00 for the first 2 pages (includes one marginal notation) + $8.00 each additional page.
  • $4.00 for each additional marginal notation.

Release

  • Must have Volume and Page of the document being released.
  • Legal description is NOT required.
  • Fee: $38.00 for the first 2 pages (includes one marginal notation) + $8.00 each additional page.
  • $4.00 for each additional marginal notation.

Restrictions

  • Does NOT need to go to the Auditor.
  • Legal description.
  • Notary and Prepared By.
  • Fee: $34.00 for the first 2 pages + $8.00 each additional page.
  • *Usually titled “Declaration of Restrictions”.
  • *Can be titled Environmental Covenants.

Sheriff's Deed

  • Legal description.
  • Must be reviewed/transferred by the Auditor.
  • Notary and Prepared By.
  • Fee: $34.00 for the first 2 pages + $8.00 each additional page.

Soldier's Discharge

  • Fee ~ No charge.
  • NOT public record per ORC 317.24

Subordination

  • Requires two Volume and Page numbers. One for the older mortgage and one for the new mortgage. If the Subordination is filed directly following the mortgage we can put the Volume and Page of the new mortgage on the document.
  • Legal description is NOT required.
  • Notary and Prepared By.
  • Fee: $38.00 for the first 2 pages (includes one marginal notation) + $8.00 each additional page.
  • $4.00 for each additional marginal notation.

Supplement

  • Must have Volume and Page of Mortgage.
  • Notary and Prepared By.
  • Fee: $38.00 for the first 2 pages (includes one marginal notation) + $8.00 each additional page.
  • $4.00 for each additional marginal notation.
  • *This document is used to add something to a recorded Mortgage.

Timber Contract

  • Legal description.
  • Notary and Prepared By.
  • Fee: $34.00 for the first 2 pages + $8.00 each additional page.

Transfer on Death Designation Affidavit

  • Legal description.
  • Notary and Prepared By.
  • Does NOT go to the Auditor for review.
  • Fee: $34.00 for the first 2 pages + $8.00 each additional page.

Transfer on Death Confirmation Affidavit

  • Must be reviewed/transferred by Auditor.
  • Must have Certified Copy of Death Certificate.
  • Notary and Prepared By.
  • Fee: $34.00 for the first 2 pages + $8.00 each additional page.

Treasury Release

  • Personal property release Prepared By the Treasurer’s Office and brought in by the customer.
  • Does NOT need a Prepared By or notary.
  • Must refer to the lien Volume and Page number.
  • Fee: $4.00.

Trust

  • Common name ~ Memorandum of Trust or Trust
  • Name and address of Trustee of the Trust.
  • Terms.
  • No legal description is required.
  • Notary and Prepared By.
  • Fee: $34.00 for the first 2 pages + $8.00 each additional page.

Trustee Deed

  • Must be reviewed/transferred by the Auditor.
  • Notary and Prepared By.
  • Fee: $34.00 for the first 2 pages + $8.00 each additional page.
  • * Can also be titled "Fiduciary Deed".

Waiver of Priority

  • Requires 2 Volume and Page numbers. One for the older mortgage and one for the new mortgage. If the Waiver of Priority is filed directly following the mortgage we can put the Volume and Page of the new mortgage on the document.
  • Legal description is NOT required.
  • Notary and Prepared By.
  • Fee: $38.00 for the first 2 pages (includes one marginal notation) + $8.00 each additional page.
  • $4.00 each additional marginal notation.

Zoning Amendments

  • Fee: Flat $20.00.

Zoning Resolutions/Amendments

  • Usually book form.
  • Fee: Flat $50.00.

UCC Recording Requirements and Fees

UCC Search

  • Fee: $20.00 + $2.00 per page for the copies.

UCC Filing

  • Must be attached to real estate. Proper legal description required.
  • Fee: $12.00 + $4.00 each name indexed

UCC Termination

  • Must have original UCC number.
  • Fee: $12.00 + $4.00 each name indexed.

UCC Continuation

  • Must have original UCC number.
  • Fee: $12.00 + $4.00 each name indexed.

UCC Amendment

  • Must have original UCC number.
  • Fee: $12.00 + $4.00 each name indexed.

UCC Assignment

  • Must have original UCC number.
  • Fee: $12.00 + $4.00 each name indexed.

UCC Partial Release

  • Must have original UCC number.
  • Fee: $12.00 + $4.00 each name indexed.

Updated October 17, 2019
Fees Increased per HB 166 October, 2019